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Senior Payroll Administrator – Kansas City, MO

The Senior Payroll Administrator position is a full-time position in our Kansas City, MO office.  This position is responsible for coordinating the semi-monthly payroll process for all 16 locations in 10 states. This position requires a confident and professional individual with excellent analytical skills, attention to detail, superior communication skills, and an ability to interact with every level of employee. The ideal candidate will possess strong skills using ADP software, especially with report-writing. Spencer Fane offers an excellent benefits package and an opportunity to work in a challenging and collaborative environment.


  • Operate full-cycle payroll process and all related functions for all offices, coordinating with Accounting and HR groups to ensure accuracy
  • Create and maintain payroll guidelines, policies, and procedures
  • In conjunction with HR, manage payroll and HRIS vendor relationship and configure the system to meet needs
  • Process and issue employee paychecks and statements of earnings and deductions
  • Issue and record adjustments to pay related to previous errors and retroactive increases
  • Ensure data and funds for pay deductions are relayed to third-party vendors and entities as required
  • Reconcile payroll withholdings to vendor payments
  • Manage the administration of attorney pay agreements, including communicating with Partners and non-partners regarding compensation
  • Maintain current knowledge and ensure compliance with all applicable local, state and federal tax as well as wage and hour laws and requirements
  • Facilitate management and employee understanding of payroll procedures and issues; point of contact for questions and requests from outside parties
  • Create and maintain system reports for analysis and planning


  • 5 -7 years of experience in payroll in a multi-state environment required
  • Bachelor’s degree in accounting, finance, or related field a plus
  • Member of APA; CPP preferred
  • Experience operating and writing reports in ADP Workforce Now strongly preferred
  • Excellent oral and written communication skills, excellent organizational abilities, and strong analytical and problem solving skills required
  • Proficiency with Microsoft Office required, including Word, Outlook, and especially Excel 


  • Position is generally sedentary in nature; involves sitting most of the time, but may involve walking or standing for brief periods of time
  • Ability to occasionally or routinely lift up to 10 lbs. required
  • Ability to talk and hear required
  • Ability to perform repetitive motions required
  • Ability to sit, stand and walk required
  • Ability to reach, lift, climb, balance, stoop and crouch required
  • Ability to see and read PC screens; detect color coding, read fine print, and/or normal type size print

Please send resume to jobs@spencerfane.com.


The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.