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Administrative Assistant – Colorado Springs, CO – Tejon Office

This position is responsible for supporting the administrative needs of multiple attorneys.   The Administrative Assistant will handle incoming telephone calls, welcome visitors, and coordinate conference room reservations. This position requires a courteous and professional individual with solid customer service experience. The ideal candidate will possess superb organizational skills and the ability to handle a multitude of tasks simultaneously, to meet deadlines, and to exercise independent judgment. 


  • Handle receptionist duties for the office, including answering phone calls, booking conference rooms, and greeting guests
  • Responsible for hospitality, including ordering food and setting up conference rooms
  • Assist with supply orders
  • Accept and log all incoming and outgoing FedEx, UPS and courier deliveries
  • Creates Estate Planning binders and sends to clients
  • Recording deeds
  • Maintains hard copy and electronic files, including converting between the two
  • Prepares documents and is responsible for typing/transcribing legal documents accurately and within requested timeframes, prioritizing work among assignments and meeting specific deadlines on projects
  • Act as liaison with Director of Administration concerning issues in the office
  • Interacts with attorneys and staff at all levels in a fast paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality


  • 1-3 years prior experience in customer service or receptionist role required
  • Experience in a law firm or corporate legal department preferred, experience in multiple areas of law a plus
  • Excellent oral communication skills, excellent organizational abilities, and strong problem solving skills required
  • Experience with Microsoft Office required, including Word, Outlook, and Excel required
  • Knowledge of phone systems preferred
  • Typing speed of 60 wpm


  • Position is generally sedentary in nature; involves sitting most of the time, but may involve walking or standing for brief periods of time
  • Ability to occasionally or routinely lift up 10 – 20 lbs. required
  • Ability to talk and hear required
  • Ability to perform repetitive motions required
  • Ability to sit, stand and walk required
  • Ability to reach, lift, climb, balance, stoop and crouch required
  • Ability to see and read PC screens, detect color coding, read fine print, and/or normal type size print

Please send resume to jobs@spencerfane.com.


The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.